Virtucom’s Asset Recovery & Disposal service focuses on the retirement, remarketing and disposal of personal computers, servers, network equipment, and peripherals. It is our mission to protect schools from the inherent risks associated with computer retirement and disposal. These risks include:
- Confidential information remaining on retired hard drives
- Software piracy
- Environmental fines
- Unnecessary property tax payments
With tightly controlled processes and business practices, our asset recovery service offerings minimize client involvement in the complicated and cumbersome process of computer retirement and disposal, allowing us to take care of:
Virtucom can assist you in the physical removal of equipment. Our staff can de-install, pack and remove old equipment. Then we’ll load it onto our fleet for transportation to our facility for data wiping, remarketing or disposal. All materials are expertly packed and professionally transported in secured vehicles.
Virtucom will do a piece count of all equipment to be transported and will prepare an inventory record to document all assets. This paperwork will be used to check-in materials upon their arrival at our facilities to confirm no assets have been lost in transit. We will remove all tags, labels and other identifiers on retired equipment to protect your schools identity. We will bar code your equipment and record the tracking numbers in our processing center so that your materials can be followed throughout the process. Your school will receive hard copies of all paperwork and internet access to records.
A critical step in disposing of old computers and hard drives is to erase the sensitive data that may be contained on them. This practice of Data Wiping is essential to reduce the risk of sensitive and private information being made available. Virtucom utilizes a certified data wiping software that overwrites all of the data on the hard drive. We also offer degaussing which wipes the data using a strong magnetic force rendering the device no longer usable. We perform quality control checks immediately after the data erasure is completed to ensure all information has been removed. We also offer physical destruction of materials through shredders. These methods are the most reliable ways of removing data to ensure your schools confidential information is not accessible. Our data sterilization process adheres to the Department of Defense (DOD) standards.
Creating a secure environment for handling your assets from the initial pick-up through disposal is the most critical aspect of our business. Our on-staff, professionally trained employees have been thoroughly screened with background checks and drug testing. Our trucks have GPS-tracking so we know where they are at all times. Each vehicle is sealed prior to departure as an added measure to keep your equipment secure. Upon arriving at our processing center, the seal number is referenced with the initial documentation. All assets removed from our fleet are checked against the signed and approved paperwork. All tags and labels with identifying information are removed from the equipment when it is received. This ensures that your schools name is not attached to units being re-marketed. All processing is conducted within secure facilities. Alarm systems and security cameras are on-site where appropriate.
Testing and Configuration
Virtucom testing process ensures assets are in proper working order before selling to secondary markets or donating equipment. Our custom configuration testing procedure also tracks the requisite serial number, asset tag, make, model and hard drive size.
Let Virtucom turn your used equipment into working capital for your school. Through Remarketing we can restore your assets back to their original condition. Virtucom and our partners can process and resell this equipment through our expansive distribution networks. We understand market drivers and pricing trends in every major electronics category.
Virtucom helps schools address their philanthropic goals through our Charitable Donation Services. We prepare, configure, upgrade and ship equipment to the organization of your choice. We can help you identify the charity, orchestrate the legal transfer of ownership, and prepare the appropriate paperwork for taxes and record keeping.
Assets that have no value will be disposed of according to EPA and RCRA (U.S. Resource and Recovery Act) guidelines. Schools receive a complete inventory listing along with a Document of Liability Transfer which absolves your company from environmental liability associated with these assets. Let Virtucom help you reduce your carbon footprint.
Virtucom provides serialized reporting though all phases of the Asset and Disposal process. Reports are available online so that you can track the status of your monitors, CPUs, printers, servers, workstations and other materials. Customers can use this information to reconcile district accounting and tax records.
Virtucom’s reports include:
- Receiving Reports: Bill of Lading, pro numbers piece/pallet counts, weights, digital photos of equipment
- Client Status report: Overview of all job activity
- Test Reports: Functionality, internal configurations, component part numbers, failure codes
- Settlement Reports: Values, fees, repair costs, net values
- Audit Reporting: Serialized audit report for each asset processed including: make, model, serial number, asset tag, component specifications, test results, cosmetic grade, fair market value, etc.
- Lease Reconciliation Reports: Contract numbers, software licenses, serial numbers, asset tag numbers, cosmetic grading, configuration and test results, verification of casualty (missing and damaged)
- Certificates of Recycling & Data Destruction: Legal document providing client liability protection and certification of full data destruction and compliant recycling
- Certificate of Disposal: A document that confirms your scrap inventory was disposed in an environmentally safe manner
Contact us for more information on our asset recovery and disposal services.